OZeWAI Constitution

OZeWAI Rules of Association

1. Name

The name of the incorporated association is OZeWAI (in these Rules called "the Association").

2. Commencement

The Rules of Association of OZeWAI will take effect from July 1, 2012. The officers of OZeWAI for the first 18 months period will be as stated in Appendix 4. There will be an annual general meeting held in conjunction with the OZeWAI Conference in December 2013. Elections for ordinary members of the Committee will take place at the 2013 annual general meeting under Rule 28. Elections for the Committee, according to these Rules, will take place at the first annual general meeting in 2013.

3. Definitions

In these Rules, unless the contrary intention appears "OZeWAI" is the registered business name of the OZeWAI Association;

"Committee" means the Committee of Management of OZeWAI;

"financial year" means the year ending on 30 June;

"general meeting" means a general meeting of members convened in accordance with Rule 15.

"member" means a registered member of OZeWAI;

"ordinary member of the Committee" means a registered member of OZeWAI and of the Committee who is not an officer of OZeWAI under Rule 27.

Reference to

  • one gender includes the others;
  • the singular includes the plural and the plural includes the singular; and
  • a person includes a body corporate.

Except so far as the contrary intention appears in this Constitution: an expression has in this Constitution the same meaning as in the law; and if an expression is given different meanings for the purposes of different provisions of the law, the expression has, in a provision of this Constitution that deals with a matter dealt with by a particular provision of the law, the same meaning as in that provision of the law.

“Including” and similar expressions are not words of limitation.

Headings are for convenience only and do not form part of this Constitution or affect its interpretation.

4. Objects

The objects for which OZeWAI is established are to:

  • advance the progress, welfare, and development of inclusion of information and services in Australia following the UN Convention on the Rights of People with Disabilities.
  • provide physical and online forums for discussion of matters affecting the providers and users of information and communication technologies including by the provision of conferences, workshops, and meetings, supported by appropriate technologies and communications;
  • research and disseminate information and provide education relating to the accessibility of online resources and services;
  • represent the community in discussions with Federal, State and Municipal Governments relating to increased inclusion of resources and services;
  • support a network of publishers and users concerned with technologies, techniques and education related to improving the inclusion of online resources and services;
  • encourage and foster community activities supporting improvements in the accessibility of online resources and services;
  • research and develop practices, techniques and technologies to increase accessibility
  • research, develop, publish and sell repair, transformation, teaching, testing and certification resources and services for accessibility;
  • engage in activities designed to standardise practices, techniques and technologies to improve the accessibility of online resources and services and
  • promote such other charitable, public educational and social objectives as the Members may from time to time approve.

5. Income and property of OZeWAI

OZeWAI must pursue charitable purposes only and must apply its income in promoting those purposes. In doing so OZeWAI shall not make any payments or distributions to its members. The income and property of OZeWAI, from wherever it is derived, must be applied solely towards the promotion of the objects of OZeWAI set out in Rule 4. No portion of the income or property of OZeWAI may be paid directly or indirectly by way of bonus or otherwise to the Members of OZeWAI.

Rule 5 does not prevent

  • the payment in good faith of remuneration to any Officer, servant or Member of OZeWAI in return for any services actually rendered to OZeWAI or for goods supplied in the ordinary and usual way of business;
  • the reimbursement of expenses incurred by any Member on behalf, and at the request of, OZeWAI.

6. Alteration of the rules

These Rules and the statement of purposes of OZeWAI must not be altered except in accordance with the law.

7. Membership, entry fees and subscription

A person who applies and is approved for membership as provided in these Rules is eligible to be a member of OZeWAI on payment of the entrance fee and annual subscription payable under these Rules.

Foundation members referred to in Appendix 2 are deemed life members of OZeWAI.

A person who is not a member of OZeWAI must not be admitted to membership unless he or she applies for membership in accordance with Rule 7.

An application of a person for membership of OZeWAI must be made in the form determined by the Committee from time to time; and be lodged with the Secretary of OZeWAI.

As soon as practicable after the receipt of an application, and of the amounts referred to in Rule 7, the Secretary must enter the applicant's name in the register of members.

An applicant for membership becomes a member and is entitled to exercise the rights of membership when his or her name is entered in the register of members.

A right, privilege, or obligation of a person by reason of membership of OZeWAI is not capable of being transferred or transmitted to another person; and terminates upon the cessation of membership whether by death or resignation or otherwise.

The entrance fee is the relevant amount set out in Appendix 3 or such greater sum as determined by the Committee from time to time.

The annual subscription is the relevant amount set out in Appendix 3 or such greater sum as determined by the Committee from time to time and is payable in advance on or before 1 January in each year.

8. Register of members

The Secretary must keep and maintain a register of members containing

  • the name, email address and postal address of each member;
  • the class of membership (eg registered, honorary, sponsor or others as determined by the Committee from time to time), and
  • the date on which each member's name was entered in the register.

Members are responsible for maintaining correct contact information and are requested to notify the Secretary of any change of contact information within 1 month after the change.

Members' privacy must be respected and contact and other private information of a member must not be disclosed without specific permission of the member.

9. Ceasing membership

A member of OZeWAI who has paid all moneys due and payable by a member to OZeWAI may resign from OZeWAI by giving notice in writing to the Secretary of his or her intention to resign.

On receipt of the notice referred to in Rule 9

  • the member ceases to be a member; and
  • the Secretary must record in the register of members the date on which the member ceased to be a member.

10. Discipline, suspension and expulsion of members

Subject to these Rules, if the Committee is of the opinion that a member has refused or neglected to comply with these Rules, or has been guilty of conduct unbecoming a member or prejudicial to the interests of OZeWAI, the Committee may

  • by resolution suspend that member from membership of OZeWAI for a specified period;
  • or expel that member from OZeWAI.

A resolution of the Committee under Rule 9 does not take effect unless at a meeting held in accordance with Rule 9, the Committee confirms the resolution; and

if the member exercises a right of appeal to OZeWAI under this rule, OZeWAI confirms the resolution in accordance with this rule.

A meeting of the Committee to confirm or revoke a resolution passed under Rule 9 must be held not earlier than 14 days, and not later than 28 days, after notice has been given to the member in accordance with Rule 9.

For the purposes of giving notice in accordance with Rule 9, the Secretary must, as soon as practicable, cause to be given to the member a written notice setting out the resolution of the Committee and the grounds on which it is based; and

stating that the member, or his or her representative, may

address the Committee at a meeting to be held not earlier than 14 days and not later than 28 days after the notice has been given to that member; and stating the date, place and time of that meeting; and

  • informing the member that he or she may do one or both of the following
  • attend that meeting;
  • give to the Committee before the date of that meeting a written statement seeking the revocation of the resolution;
  • informing the member that, if at that meeting, the Committee confirms the resolution, he or she may, not later than 48 hours after that meeting, give the Secretary a notice to the effect that he or she wishes to appeal to OZeWAI in general meeting against the resolution.

At a meeting of the Committee to confirm or revoke a resolution passed under Rule 9, the Committee must

  • give the member, or his or her representative, an opportunity to be heard, and
  • give due consideration to any written statement submitted by the member, and
  • determine by resolution whether to confirm or to revoke the resolution.

If at the meeting of the Committee, the Committee confirms the resolution, the member may, not later than 48 hours after that meeting, give the Secretary a notice to the effect that he or she wishes to appeal to OZeWAI in general meeting against the resolution.

If the Secretary receives a notice under Rule 9, he or she must notify the Committee and the Committee must convene a general meeting of OZeWAI to be held within 21 days after the date on which the Secretary received the notice.

At a general meeting of OZeWAI convened under Rule 9

  • no business other than the question of the appeal may be conducted; and
  • the Committee may place before the meeting details of the grounds for the resolution and the reasons for the passing of the resolution; and
  • the member, or his or her representative, must be given an opportunity to be heard; and
  • the members present must vote by secret ballot on the question whether the resolution should be confirmed or revoked.

A resolution is confirmed if, at the general meeting, not less than two-thirds of the members vote in person, or by proxy, in favour of the resolution. In any other case, the resolution is revoked.

11. Annual general meetings

The Committee may determine the date, time and place of the annual general meeting of OZeWAI.

The notice convening the annual general meeting must specify that the meeting is an annual general meeting.

OZeWAI may hold a meeting of its Members at multiple venues using any technology that gives the Members as a whole a reasonable opportunity to participate.

The ordinary business of the annual general meeting shall be

  • to confirm the minutes of the previous annual general meeting and of any general meeting held since that meeting; and
  • to receive from the Committee reports upon the transactions of OZeWAI during the last preceding financial year; and
  • to elect officers of OZeWAI and the ordinary members of the Committee; and
  • to receive and consider the statement submitted by OZeWAI.


The annual general meeting may conduct any special business of which notice has been given in accordance with these Rules.

12. Special general meetings

In addition to the annual general meeting, any other general meetings may be held in the same year.

All general meetings other than the annual general meeting are special general meetings.

The Committee may, whenever it thinks fit, convene a special general meeting of OZeWAI.

If, but for this Rule, more than 15 months would elapse between annual general meetings, the Committee must convene a special general meeting before the expiration of that period.

The Committee must, on the request in writing of members representing not less than 5 per cent of the total number of members, convene a special general meeting of OZeWAI.

The request for a special general meeting must

  • state the objects of the meeting; and
  • be signed by the members requesting the meeting; and
  • be sent to the address of the Secretary.

If the Committee does not cause a special general meeting to be held within one month after the date on which the request is sent to the address of the Secretary, the members making the request, or any of them, may convene a special general meeting to be held not later than 3 months after that date.

If a special general meeting is convened by members in accordance with this rule, it must be convened in the same manner so far as possible as a meeting convened by the Committee and all reasonable expenses incurred in convening the special general meeting must be refunded by OZeWAI to the persons incurring the expenses.

13. Special business

All business that is conducted at a special general meeting and all business that is conducted at the annual general meeting, except for business conducted under the rules as ordinary business of the annual general meeting, is deemed to be special business.

14. Notice of general meetings

Notice of a general meeting shall be given to members by email (using the registered email address of the member at the time of notice) at least 14 days prior to such meeting.

A Notice of Meeting sent by electronic means is taken to be given on the business day after it is sent.

The accidental omission to give notice of any General Meeting to or the non-receipt of the notice by any person entitled to receive notice of a General Meeting under this Constitution does not invalidate the proceedings at or any resolution passed at the meeting.

No business other than that set out in the notice convening the meeting may be conducted at the meeting.

A member intending to bring any business before a meeting may notify in writing, or by electronic transmission, the Secretary of that business, who must include that business in the notice calling the next general meeting.

15. Quorum at general meetings

No item of business may be conducted at a general meeting unless a quorum of members entitled under these Rules to vote is present at the time when the meeting is considering that item.

Five members personally present (being members entitled under these Rules to vote at a general meeting) constitute a quorum for the conduct of the business of a general meeting.

If, within half an hour after the appointed time for the commencement of a general meeting, a quorum is not present

  • in the case of a meeting convened upon the request of members the meeting must be dissolved; and
  • in any other case

the meeting shall stand adjourned to the same day in the next week at the same time and (unless another place is specified by the Chairperson at the time of the adjournment or by written notice to members given before the day to which the meeting is adjourned) at the same place.

If at the adjourned meeting the quorum is not present within half an hour after the time appointed for the commencement of the meeting, the members personally present (being not less than 3) shall be a quorum.

16. Presiding at general meetings

The OZeWAI Chairperson shall preside as chairperson at each general meeting of OZeWAI.

If the OZeWAI Chairperson is absent from a general meeting, or is unable to preside, the members present must select one of their number to preside as chairperson.

17. Adjournment of meetings

The person presiding may, with the consent of a majority of members present at the meeting, adjourn the meeting from time to time and place to place.

No business may be conducted at an adjourned meeting other than the unfinished business from the meeting that was adjourned.

If a meeting is adjourned for 14 days or more, notice of the adjourned meeting must be given in accordance with Rule 14. Except as provided in Rule 17, it is not necessary to give notice of an adjournment or of the business to be conducted at an adjourned meeting.

18. Voting at general meetings

Upon any question arising at a general meeting of OZeWAI, a member has one vote only.

All votes must be given personally or by proxy.

Notwithstanding any other provision, the Committee may allow electronic votes on any matter for which Members are entitled to vote and, if so, shall direct the manner in which the electronic vote is to be conducted so as to ensure all Members have an equal right to vote on the matter being determined.

In the case of an equality of voting on a question, the chairperson of the meeting is entitled to exercise a second or casting vote.

A member is not entitled to vote at a general meeting unless all moneys due and payable by the member to OZeWAI have been paid, other than the amount of the annual subscription payable in respect of the current financial year.

19. Poll at general meetings

If at a meeting a poll on any question is demanded by not less than 3 members, it must be taken at that meeting in such manner as the chairperson may direct and the resolution of the poll shall be deemed to be a resolution of the meeting on that question.

A poll that is demanded on the election of a chairperson or on a question of an adjournment must be taken immediately and a poll that is demanded on any other question must be taken at such time before the close of the meeting as the chairperson may direct.

20. Technology for meetings

Any meeting may be held using any combination of technology consented to by all members qualified and intending to attend that meeting. The consent may be a standing one.

A member may only withdraw the consent within a reasonable period before the meeting.

If a meeting is held using any technology and all the intending members take part in the meeting, they shall be deemed to have consented to the use of the technology for that meeting. The following provisions apply to a meeting: each of the members taking part in the meeting must be able to hear and be heard by each of the other members taking part in the meeting; and

at the commencement of the meeting each member must announce his or her presence to all the other members taking part in the meeting.

If the Secretary is not present at a meeting one of the members present must take minutes of the meeting. A member may not leave a meeting by disconnecting his or her link to the meeting unless that member has previously notified the chair of the meeting. A member is conclusively presumed to have been present and to have formed part of a quorum at all times during a meeting unless that member has previously obtained the express consent of the chair to leave the meeting.

21. Circulating Resolutions

A meeting may pass a resolution without a meeting being held if all the members entitled to vote on the resolution, except a member who has not left a facsimile number or electronic mail address at which he or she may be given notice, sign a document containing a statement that he or she is in favour of the resolution set out in the document.

Separate copies of a document may be used for signing by members if the wording of the resolution and statement is identical in each copy.

The resolution is passed when the last member signs.

A facsimile or electronic mail addressed to or received by OZeWAI and purporting to be signed or sent by a member for the purpose of this Rule 21 must be treated as a document in writing signed by that Member.

22. Manner of determining whether resolution carried

If a question arising at a general meeting of OZeWAI is determined on a show of hands or equivalent, a declaration by the chairperson that a resolution has been

  • carried; or
  • carried unanimously; or
  • carried by a particular majority; or
  • lost; and

an entry to that effect in the minutes of OZeWAI is evidence of the fact, without proof of the number or proportion of the votes recorded in favour of, or against, that resolution.

23. Proxies

Each member is entitled to appoint another member as a proxy by notice given to the Secretary no later than 24 hours before the time of the meeting in respect of which the proxy is appointed.

The notice appointing the proxy must be in the form set out in Appendix 1.

24. Committee of Management

The affairs of OZeWAI shall be managed by the Committee of Management to be known as the Committee.

The Committee

  • shall control and manage the business and affairs of OZeWAI; and
  • may, subject to these Rules and the law, exercise all such powers and functions as may be exercised by OZeWAI other than those powers and functions that are required by these Rules to be exercised by general meetings of the members of OZeWAI; and
  • subject to these Rules and the law has power to perform all such acts and things as appear to the Committee to be essential for the proper management of the business and affairs of OZeWAI.

The Committee shall consist of

  • foundation life members of OZeWAI
  • a Conference Convenor
  • the officers of OZeWAI; and
  • at least two ordinary members

and the officers and at least two ordinary members shall be elected at the annual general meeting of OZeWAI in each year.

25. Foundation members

Members named in Appendix 2 shall be deemed to be foundation members and members of the Committee so long as they choose to participate in this role.

Foundation members shall be eligible for election as officers of OZeWAI.

26. Office holders

The officers of OZeWAI shall be

  • a Chairperson
  • a Conference Convenor
  • a Treasurer; and
  • a Secretary.

The provisions of Rule 26, so far as they are applicable and with the necessary modifications, apply to and in relation to the election of persons to any of the offices referred to in Rule 26 except for the office of Conference Convenor.

Each officer of OZeWAI shall hold office until the annual general meeting next after the date of his or her election but is eligible for re-election.

In the event of a casual vacancy in any office referred to in Rule 26, the Committee may appoint one of its members to the vacant office and the member appointed may continue in office up to and including the conclusion of the annual general meeting next following the date of the appointment. The Conference Convenor shall be a member of OZeWAI including the Committee and be appointed by the Committee.

27. Ordinary members of the Committee

In the event of a casual vacancy occurring in the office of an ordinary member of the Committee, the Committee may appoint a member of OZeWAI to fill the vacancy and the member appointed shall hold office, subject to these Rules, until the conclusion of the annual general meeting next following the date of the appointment.

28. Election of officers and ordinary Committee members

Nominations of candidates for election as officers of OZeWAI or as ordinary members of the Committee must be

  • made in writing, signed by two members of OZeWAI and accompanied by the written consent of the candidate (which may be endorsed on the form of nomination); and
  • delivered to the Secretary of OZeWAI not less than 7 days before the date fixed for the holding of the annual general meeting.

A candidate may only be nominated for one office, or as an ordinary member of the Committee, prior to the annual general meeting.

If insufficient nominations are received to fill all vacancies on the Committee, the candidates nominated shall be deemed to be elected and further nominations may be received at the annual general meeting.

If the number of nominations received is equal to the number of vacancies to be filled, the persons nominated shall be deemed to be elected.

If the number of nominations exceeds the number of vacancies to be filled, a ballot must be held.

The ballot for the election of officers and ordinary members of the Committee must be concluded within two weeks of the annual general meeting in such manner as the Committee may direct.

29. Vacancies

The office of an officer of OZeWAI, or of an ordinary member of the Committee, becomes vacant if the officer or member

  • ceases to be a member of OZeWAI; or
  • becomes an insolvent under administration within the meaning of the Corporations Law; or
  • resigns from office by notice in writing given to the Secretary.

30. Meetings of the Committee

The Committee must meet at least 3 times in each year at such place, using such technology and at such times as the Committee may determine.

Special meetings of the Committee may be convened by the Chairperson or by any 3 members of the Committee.

31. Notice of Committee meetings

Written notice of each Committee meeting must be given to each member of the Committee at least 2 business days before the date of the meeting.

Written notice must be given to members of the Committee of any special meeting specifying the general nature of the business to be conducted and no other business may be conducted at such a meeting.

32. Quorum for Committee meetings

Any 4 members of the Committee constitute a quorum for the conduct of the business of a meeting of the Committee.

No business may be conducted unless a quorum is present.

If within half an hour of the time appointed for the meeting a quorum is not present

  • in the case of a special meeting--the meeting lapses;
  • in any other case the meeting shall stand adjourned to the same place and the same time and day in the following week.

The Committee may act notwithstanding any vacancy on the Committee.

33. Presiding at Committee meetings

At meetings of the Committee the OZeWAI Chairperson presides; or if the Chairperson is absent, or is unable to preside, the members present must choose one of their number to preside.

34. Voting at Committee meetings

Questions arising at a meeting of the Committee, or at a meeting of any sub-committee appointed by the Committee, shall be determined on a show of hands or, if a member requests, by a poll taken in such manner as the person presiding at that meeting may determine.

Each member present at a meeting of the Committee, or at a meeting of any sub-committee appointed by the Committee (including the person presiding at the meeting), is entitled to one vote and, in the event of an equality of votes on any question, the person presiding may exercise a second or casting vote.

35. Removal of Committee member

OZeWAI in general meeting may, by resolution, remove any member of the Committee before the expiration of the member's term of office and appoint another member in his or her place to hold office until the expiration of the term of the first-mentioned member.

A member who is the subject of a proposed resolution referred to in Rule 35 may make representations in writing to the Secretary or Chairperson of OZeWAI (not exceeding a reasonable length) and may request that the representations be provided to the members of OZeWAI.

The Secretary or the Chairperson may give a copy of the representations to each member of OZeWAI or, if they are not so given, the member may require that they be read out at the meeting.

36. Minutes of meetings

The Secretary of OZeWAI must keep minutes of the resolutions and proceedings of each general meeting, and each Committee meeting, together with a record of the names of persons present at Committee meetings.

37. Funds

The Treasurer of OZeWAI must

  • collect and receive all moneys due to OZeWAI and make all payments authorised by OZeWAI; and
  • keep correct accounts and books showing the financial affairs of OZeWAI with full details of all receipts and expenditure connected with the activities of OZeWAI.

All cheques, drafts, bills of exchange, promissory notes and other negotiable instruments must be signed by two members of the Committee.

The funds of OZeWAI shall be derived from entrance fees, annual subscriptions, donations and such other sources as the Committee determines.

38. Notice to members
Except for the requirement in Rule 14, any notice that is required to be given to a member, by on behalf of OZeWAI, under these Rules may be given by

  • delivering the notice to the member personally; or
  • facsimile transmission; or
  • other electronic transmission.

39. Disputes and mediation

The grievance procedure set out in this Rule 39 applies to disputes under these Rules between

  • a member and another member; or
  • a member and OZeWAI.

The parties to the dispute must meet and discuss the matter in dispute, and, if possible, resolve the dispute within 14 days after the dispute comes to the attention of all of the parties.

If the parties are unable to resolve the dispute at the meeting, or if a party fails to attend that meeting, then the parties must, within 10 days, hold a meeting in the presence of a mediator.

The mediator must be

  • a person chosen by agreement between the parties; or
  • in the absence of agreement
  • in the case of a dispute between a member and another member, a person appointed by the Committee of OZeWAI; or
  • in the case of a dispute between a member and OZeWAI, a person who is a mediator appointed or employed by the Dispute Settlement Centre of Victoria (Department of Justice).

A member of OZeWAI can be a mediator.

The mediator cannot be a member who is a party to the dispute.

The parties to the dispute must, in good faith, attempt to settle the dispute by mediation.

The mediator, in conducting the mediation, must

  • give the parties to the mediation process every opportunity to be heard; and
  • allow due consideration by all parties of any written statement submitted by any party; and
  • ensure that natural justice is accorded to the parties to the dispute throughout the mediation process.

The mediator must not determine the dispute.

If the mediation process does not result in the dispute being resolved, the parties may seek to resolve the dispute in accordance with the Act or otherwise at law.

40. Winding up

In the event of the winding up of OZeWAI, the assets of OZeWAI must be disposed of by donation to a charitable organisation as determined by the Committee.

41. Custody and inspection of books and records

Except as otherwise provided in these Rules, the Secretary must keep in his or her custody or under his or her control all books, documents and securities of OZeWAI.

All accounts, books, securities and any other relevant documents of OZeWAI must be available for inspection free of charge by any member upon request.

Subject to Rule 8 a member may make a copy of any accounts, books, securities and any other relevant documents of OZeWAI.


APPENDIX 1

FORM OF APPOINTMENT OF PROXY

I, …………… (name)…............... of ……………(address) ...................being a member of OZeWAI appoint …………… (name of proxy holder) ….......… of ……………… (address of proxy holder) ………………being a member of OZeWAI, as my proxy to vote for me on my behalf at the annual/special* general meeting of OZeWAI to be held on …………… (date of meeting)…………………. and at any adjournment of that meeting.

My proxy is authorised to vote in favour of/against* the following resolution (insert details of resolution).

…………………………….

Signed ............... Date .................

* Delete if not applicable


APPENDIX 2

FOUNDATION MEMBERS OF OZeWAI

The following people are foundation members of OZeWAI:

Charles Nevile, Liddy Nevile, Jonathan O'Donnell, Peter Batchelor, Mathew Mirabella and Sarah Pulis.


APPENDIX 3

SCHEDULE OF FEES

Fee Amount

Entrance fee $0

Annual subscription fee for foundation members $0

Annual subscription fee for registered members $20. Note that an employing entity may register multiple members with an annual fee of $50.

Annual subscription fee for major sponsors $1000

Annual subscription fee for minor sponsors $500

Period of paid membership

Unless otherwise determined by the Committee, subscriptions for membership of OZeWAI shall apply for the period January 1 to December 31 of the same year.

Rights of Members (by class)

Foundation members:

These members will be life-long, voting members of the Committee of Management, so long as they choose to exercise these rights.

Ordinary members:

These members will be recipients of information from OZeWAI.

Registered members:

These members will be recipients of information from OZeWAI and will be entitled to publish information to the OZeWAI community as members of OZeWAI, using the OZeWAI logo, during the year for which they have paid membership. The information to be published must be likely to be of interest and use to the members of OZeWAI and will be suitable for publication by OZeWAI. If, in the opinion of the Committee, the member publishes or attempts to publish material that is unsuitable or offensive, they will lose their rights of publication.

Major sponsors:

Major sponsors will be acknowledged as such on the OZeWAI website. They will have their logo prominently displayed on the front page of the OZeWAI website, at the bottom of other pages of the website, and will have access to the news feature of the website for publication of their news in addition to the same information publishing rights as registered members.

Minor sponsors:

Minor sponsors will be acknowledged as such on the OZeWAI website. They will have their logo displayed on the front page of the OZeWAI website, at the bottom of other pages of the website, in addition to the same information publishing rights as registered members.

Conference and workshop sponsors:

Conference and workshop sponsors will negotiate their rights directly with any sub-committee specifically appointed by the Committee to organise the relevant event.


APPENDIX 4

ORIGINAL OFFICERS OF OZeWAI

Chairperson; Liddy Nevile

Conference Convenor; Liddy Nevile

Treasurer;

and

Secretary.

Original Committee of Management:

Liddy Nevile, Charles Nevile, Peter Batchelor, Jonathan O'Donnell, Sarah Pulis, Mat Mirabella.


APPENDIX 5

SAMPLE MEMORANDUM OF UNDERSTANDING BETWEEN OZeWAI and an OZeWAI CONFERENCE SPONSOR

 

 


 

Memorandum of Understanding (MOU)

Between

OZeWAI

and

  • [insert name of Sponsor]

 

This is an agreement between OZeWAI and [insert name of sponsor], hereinafter called the Sponsor

1. Purpose

The purpose of this MOU is to clearly identify the roles and responsibilities of each party as they relate to the annual OZeWAI conference

2. Scope

The scope of this MOU is to cover the OZeWAI conference for;

[insert date and year here]

and by reference to the effective dates included in Rule 8 of this MOU, this MOU shall operate over the preparation time leading up to the conference.

3. Background

[Insert a brief description of agencies involved in the MOU with mention of any current/historical ties and a description of the conference and potential mutual benefits of involvement.]

4. OZeWAI's responsibilities under this MOU

OZeWAI shall undertake the following activities: …

Collaboration in running and organising the conference;

Collaboration in managing websites and electronic communication forums for the conference;

5. Sponsor's responsibilities under this MOU

The Sponsor shall undertake the following activities: …

Collaboration in running and organising the conference;

Collaboration in managing websites and electronic communication forums for the conference;

6. OZeWAI benefits under this MOU

OZeWAI shall receive the following benefits: …

A financial contribution from the Sponsor to the value of $[insert amount]

7. Sponsor benefits under this MOU

The Sponsor shall receive the following benefits: …

Opportunities to market and promote their services and communicate other materials through the avenues of communication related to the conference;

A position on the conference organising subcommittee;

Reduced cost of attendance at the conference

8. Understanding

IT IS MUTUALLY UNDERSTOOD AND AGREED BY AND BETWEEN THE PARTIES  THAT:

[insert terms of agreement].

9. Funding

This MOU does/does not [delete whichever is not applicable] include the reimbursement of funds between the two parties.

10. Effective date

This MOU shall be effective upon the signature of OZeWAI and the Sponsor authorized officials. It shall be in force from

[insert date] To [insert date]

It is understood that these dates are intended to cover an appropriate amount of time leading up to the conference to be held at:

[insert date of conference]

OZeWAI and the Sponsor indicate agreement with this MOU by their signatures.

 

I, _________________ of _________________, an authorised official of OZeWAI,

[insert name and address]

Authorise and endorse this MOU on behalf of OZeWAI.

 

Signed: ______________________________

Date: ________ / ________ / ________

I, _________________ of _________________, an authorised official of the Sponsor [insert name and address],

[insert name and address]

Authorise and endorse this MOU on behalf of the Sponsor.

 

Signed: ______________________________

Date: ________ / ________ / ________

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